Please see below for important information on preparing for UK Kidney Week 2023.
International Convention Centre Wales
- 30th April - Confirm attendance at speaker dinner on Monday 5th June
- 30th April - Send speaker profile to firstname.lastname@example.org
- 19th May - Send presentation to email@example.com
- 21st May - Register to attend UKKW (if attending more than one day)
We invite you to join the UKKA Trustees, Programme Committee and Speakers for a
special dinner on Monday 5th June.
Please accept your place here by 30th April 2023.
It is critical that speakers send their presentations in advance, by 19th May to firstname.lastname@example.org and do not arrive at UKKW expecting to use the preview room to ‘write’ their presentation.
The use of the resources to do this will result in sessions starting late and will risk the overall quality of the Programme.
All presentations should be sent in advance by 19th May.
Please put in the Subject line UKKW 2023.
In the email, please put the name of the presentation as it appears on the Programme and the name of the presenter.
Please use either the name of the presentation (as listed in the Programme) or, if it is a long name, a shortened version of the presentation name that will easily identify the presentation to non-medical AV technicians as the file name.
If in doubt, please feel free to write any notes or questions in the actual email and our AV supplier CPS will be pleased to get in touch to assist.
All fonts installed with Microsoft (MS) Office 365 are supported.
Hyperlinks to external content such as websites cannot be supported; therefore, please download the website content to a USB device.
All presentations will be presented using MS Office 365 PowerPoint (.pptx) for PC. If your presentation has been created using software other than MS Office 365 for PC (example: OpenOffice, PowerPoint for MAC or Keynote) please make sure your presentation is converted to MS Office 365 for PC.
We suggest you review your presentation on a PC running MS Office 365 prior to attending UKKW.
Keynote will not be supported because it cannot be played back on a PC.
Please export your presentation as MS Office 365 PowerPoint, using filename extension ‘.pptx’.
Presentations being presented in Adobe Acrobat PDF format are accepted, but
please contact the technical team in advance of UKKW.
All presentations will be projected in 16:9 format landscape, not 4:3.
Presentations that have been created using either Excel, Word or Prezi will not be accepted.
If videos have been embedded in the presentation, please remember to bring these files with you on a USB device. Please see below for a list of supported video formats.
All videos must be compressed using a supported codec*.
Supported formats and codecs for video:
- Windows Media file .asf
- Windows Video file .avi (some .avi files may require additional codecs)
- MP4 Video file .mp4, .m4v, .mov
- Movie file .mpg or .mpeg
- Windows Media Video file .wmv
- We recommend that you use .mp4 files encoded with H.264 codec (a.k.a. MPEG-4 AVC) and AAC audio, for the best video playback experience in MS PowerPoint 2016 for Windows.
- For audio, we recommend using .m4a files encoded with AAC audio.
- Videos in QuickTime (.qt) and DV formats are NOT supported, along with Adobe Flash Media (.swf).
*Uncompressed videos will not be accepted due to their large file size; videos should not exceed 50MB each.
Videos should start automatically when the slide (containing the video) appears.
We recommend you review your presentation on a PC running MS Office 365 prior to coming to the Meeting.
Please visit the registration desk in the atrium to collect your badge.
A speaker preview room, located in Meeting Room 8, will be staffed throughout
UKKW to preview already submitted presentations.
The Speaker Preview Room will open on the following days during these hours:
Monday 5th June: 09:00 - 18:30
Tuesday 6th June: 08:00 - 17:30
Wednesday 7th June: 08:00 - 14:30
We ask for all speakers to come to the Speaker Preview room to check their
presentation prior to presenting. We recommend that speakers check their
presentation at least 4 hours before the start of their session.
PCs will be available to check presentations and a member of the technical team will
assist with checking, along with any minor changes if required.
Presentations will be stored on a central server which is accessible from all session
rooms via a secure network.
Presentations are automatically synced between the central server and session
rooms. The presentation management system provides a robust mechanism for
the delivery of presentations across UKKW.
The use of personal laptops or tablet devices, such as iPads, for presenting in the
session rooms will not be permitted. If you do need to use a specific device, please
contact the Events Team in advance of UKKW.
Speakers are kindly requested to respect their allotted presentation time to
guarantee the smooth running of the sessions. Chairs and/or moderators should
arrive in the session room 10 minutes before the session is due to start and introduce themselves to the speakers and technicians and familiarise themselves with the general session arrangements.
Please bring a copy of your presentation along with you. Copy your presentation and
all the assets to a folder onto a USB device. All videos must be placed in the same
folder as your MS Office 365 file. We recommend you keep a second copy in your
luggage or in online storage (eg OneDrive, Google Drive, DropBox, or iCloud).
Questions will be submitted by delegates via a microphone.
A technician will be present in each session room to assist speakers in accessing their
All rooms are provided with a lectern, top table, microphones and production support as standard. A dedicated technician will be able to assist with all audio-visual requirements on the day. Please advise if you have specific requirements for your session. The Events Team will aim to fulfil all requests, but an additional cost may be incurred.
A downloadable version of this information is available here.