ABSTRACTS
Please read the guidelines and FAQs for any questions.
We use Oxford Abstracts for our abstract management. If you have used Oxford Abstracts before, you will be able to use the account you set up previously to submit. If you have not used Oxford Abstracts before, you will be prompted to set up an account.
By submitting an abstract, you agree to the following:
- The abstract has sound methodology and is ethically approved.
- The abstract is not an advertisement, nor contains anything obscene, defamatory, libellous, unlawful or in any way actionable.
- The abstract will be included on the online conference portal and will be made available on the UK Kidney Week website.
- All authors have seen and approved the abstract as submitted.
- The work has not previously been accepted for publication in a peer-reviewed journal.
Please check carefully for typographical errors, misspellings, poor hyphenation, etc. Please check that your abstract title is correct.
Abstract Title
Word count: maximum 25
The ‘Full title’ should be presented sentence case (not in title case or block capitals), i.e. only the first letter of the title or appropriate terms such as abbreviations or proper nouns should be upper case.
The title of the abstract should encompass the hypothesis you are testing or the nature of your investigation.
Please do not include author details or information that identifies your unit or hospital in the abstract title.
Authors and Affiliations
You will be asked to provide author and affiliation details within the submission process.
Topic
You will be asked to choose the relevant topic for your abstract.
Biography
Word count: Maximum 200
You will be asked to provide a short biography for the lead author.
Abstract Body
Word count: Maximum 500
Please do not include author details or information that identifies your unit or hospital in the body of the abstract.
For QI or case report abstracts, please see sections below for additional formatting advice.
The abstract should follow this format:
- introduction
- methods
- results
- discussion
The first paragraph should concisely outline the background to the research and why the research needed to be undertaken – such as hypothesis testing or lack of data in a certain area.
The second paragraph should detail the methods you have used to generate your data. Full details of non-standard abbreviations should be given the first time it is used.
Methods should flow from the most important/widely used method to the least.
The next section requires clear expression of your results. Quantitative data should always be included with the associated unit of measurement (e.g. ng/ml, % of control), where possible. The use of the word ‘significant’ should only be used in association with data that has been assessed for significance, with P<0.05, using an appropriate statistical test. The nature of the test can be outlined in the poster/oral. A figure or table may be included (see below).
The final section should concisely outline your main findings, either in the form of a summary or a conclusion. Please refrain from stating that further research is necessary.
It is best to type your abstract straight into the online submission form, or alternatively paste the text from a word-processed document.
Tables, figures and references may be included with your abstract. Please see below for instructions on how to add these.
Please see the SQUIRE guidelines for QI reporting for more detailed guidance
The abstract should follow this format:
- introduction including a clear aim for the project
- QI methodology used
- results, ideally showing changes in data over time
- discussion – summary of main findings and assessment of how the work can be sustained
The first paragraph should concisely outline why the work was undertaken, for example the practical implementation of a known or new intervention to improve patient care. It should include a clear project aim.
The second paragraph should concisely outline what you did, for example team structure, baseline data, QI methodology used, how progress was measured over time. Measurement may be qualitative (eg. surveys) or quantitative (numerical). The methods should usually be described in time order. Full details of any non-standard abbreviation should be given the first time it is used.
The next section requires a clear description of the results, including run charts of data where appropriate. Run chart rules or Statistical Process Control (SPC) charts can be used to show signs of real change. Tables, figures and references may be included.
The final section should concisely outline your main findings with reference to the project aim, and next steps. The best QI abstracts will often describe the steps taken to ensure the improvement work can be sustained over time, and an assessment of the potential to spread to other healthcare settings.
UKKW will accept case report abstracts for consideration. Case reports that are based on clinico-pathological (kidney biopsy) findings will be eligible for inclusion in the clinic-pathological conference session.
Case Reports should show one or more of the following:
- unexpected or unusual disease presentations
- unreported or unusual side effects
- patient safety considerations
- findings of relevance to pathogenesis
- unusual events during treatment or follow-up
- presentation and management of very rare diseases.
Reports can also comprise:
- N of 1 trials
- meta-analyses of published case reports
- retrospective studies that include case-specific information (age, sex and ethnicity)
Authors are reminded to take particular care to ensure that the submitted case report includes no potential patient identifiers.
Adding figures
Figures can be added into the body of the abstract text by using the Image icon.
Adding tables
Adding a table into the body of the abstract text will affect your word count, so if you need to add a table we recommend adding it as an image (see above Adding figures).
Adding references
References do not need to be included in your word count, so there is a separate optional text box to add these if you wish.
All abstracts must be submitted online using the Oxford Abstracts platform.
If all required abstract submission fields have been completed, you will have the option to submit your abstract at the bottom of the page. If there are any remaining fields or sections to complete you will only have the option to save your submission as a draft until they are completed.
Once you click the 'submit' button, the online submission page will change to a submission confirmation page and you will receive a confirmation email. This may get sent to your junk/spam folder but if you do not receive it, please email events@ukkidney.org.
You will be able to log back in and edit your submitted abstract until submission closes.
Abstract selection will be the responsibility of the Programme Committee and the submitting author of each abstract will be contacted via the email address given on the submission (unless a different email address is provided).
Late-breaking abstracts cover ground-breaking data that would not otherwise have been presented at UKKW 2024.
If such data are available after the regular abstract deadline, the Programme Committee will still consider it for presentation.
Late-breaking abstracts describe the latest advances, trial data, and results that have not been previously published or presented and highlight novel and practice-changing studies.
The call for late-breaking abstracts is NOT an extension of the general submission deadline.
Posters should be printed in paper in one of the below dimensions. These are to be brought with you to the event.
Portrait: A0 (841 x 1189 mm)
Landscape: A1 (841mm x 594mm)
We do have discount with a local printer within walking distance of the venue.
3 West Maitland Street, Edinburgh EH12 5DS
To order please email the below address and have - UK KIDNEY - in the email subject
A0...£45.60, reduced to £40
A1...£26.50, reduced to £22
Prices include VAT
FAQs
Are encore abstracts accepted for submission
Yes, we accept encore abstracts for submission unless they have already been published in a peer-reviewed journal.
What is an encore abstract?
An encore abstract is a resubmission of an original abstract with minor changes in line with conference guidelines or for a different audience from that originally targeted.
What if my encore abstract has been published elsewhere?
Your abstract cannot be submitted if it has already been published in a peer-reviewed journal. However, if it has been published in another conference abstract book, we are happy to publish it in our abstract book, or include a hyperlink to the other conference abstract book.
You will be notified by the events team if your abstract is accepted. It may be accepted as an oral presentation or a poster in a moderated session.
You will be asked to prepare and deliver a 7 minute presentation on your abstract. This will take place during one of the parallel sessions – the events team will let you know the session date and time. The audience will then have 3 minutes to ask questions.
Presenting authors must register and pay their registration by 30th April 2024, to have their abstract presented and published.
You will be asked to prepare a poster, to be displayed in the poster hall. The events team will let you know your poster number, track, time of moderated session and size of poster.
Presenting authors must register and pay their registration by 30th April 2024, to have their abstract presented and published.
Your poster will be grouped in a ‘track’ with other posters on the same topic. During a moderated session, usually an hour set aside in the programme, a moderator (or pair of moderators) will bring round a small group of delegates and facilitate a Q&A session. Depending on the number of posters in the track, you may have 6 – 10 minutes to discuss your poster and answer questions.
You will be informed of the outcome of your submission in March 2024.
If your abstract is selected we will publish it in our online abstract book which will be available on the UK Kidney Week website. It will also be available to read in the Oxford Abstracts conference platform. No printed abstract book will be published.
Presenting authors must register and pay their registration by 30th April 2024 to have their abstract presented and published.
If the presenting author is unable to present the abstract, a co-author can take their place, as long as they are registered for the conference. The presenting author must inform the events team of the change at events@ukkidney.org no later than 16th April 2024. If selected abstract presenters fail to register by 30th April 2024, no abstract will be published, and there will be no presentation at the conference.
Please contact events@ukkidney.org if you have a question that is not answered in the submission guidelines or the FAQs.